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IIS Operational Best Practice Guidelines

AIRA PUBLICATIONS

	Inter-Organizational Agreement (IOA) for the Exchange of Immunization Data This document was prepared by the Health Information Security and Privacy Collaboration (HISPC) Inter-Organizational Agreements (IOA) Collaborative -- Public Health Workgroup in October 2008. This IOA was modified by AIRA with permission from HISPC in January 2009. Click here to download this document.
HL7 GUIDE V 2.3.1	Implementation Guide for Immunization Data Transactions Using V 2.3.1 of the Health Level Seven (HL7) Standard Protocol Click here to download the Guide, ver. 2.2, June 2006 (.pdf).
IIS CODEBOOK	AIRA Immunization Information Systems Codebook: Guide to Code Sets and Data Definitions for Registry Data Sharing Using HL7 Developed by the AIRA Data Definitions Workgroup, this Excel spreadsheet illustrates and documents the collected data items used in the IIS community. Data elements are defined; standard encoding for each value is specified; and examples of usage are given. This document is intended to be used in conjunction with the "Implementation Guide for Immunization Data Transactions Using V2.3.1 of the HL7 Standard Protocol" (see above). Click here to download latest version -- 06/03/2009 (.xls).
	Centers of Excellence, 2004 through 2007 Lessons learned from four years of Center of Excellence Awardees Read about the ways that Center of Excellence Awardees used their immunization information system and its data to support the activities and goals of their immunization program. These programs rasied the bar for innovation, effectiveness, sustainability and the potential for replication with their best practices. Click here to download this document (pdf).
	March 2009 Special Edition of SnapShots The focus of this special 12-page issue is on data quality, always a hot topic for IIS. Click here to download this document (pdf).
	March 2008 Special Edition of SnapShots The focus of this special issue is on the use of immunization information systems in vaccine management. Click here to download this document (pdf).
	February 2007 Special Edition of SnapShots This special issue was originally published in September, 2006, to inform NVAC on the progress of IIS integration and data exchange with other health information systems. The issue was updated in February, 2007, in preparation for the 2007 NIC. Click here to download this document (pdf).
	2005 Special Edition of SnapShots: Healthy People 2010 Countdown / IIS Meeting the Challenge The IIS community is gearing up for a final push toward meeting the Healthy People 2010 goal of increasing to 95% the percent of children aged 0-6 years with two or more vaccinations recorded in a registry. Over the past two years AIRA has conducted a series of surveys and assessments to solicit feedback and information from IIS stakeholders. This 2005 Special Edition SnapShots (.pdf) highlights the results of these activities as well as some of the current and planned activities based on the results.
	2004 Special Edition SnapShots: A Perspective on the Next Generation of Connecting for Health This 2004 Special Edition SnapShots (.pdf) is a call to action for the IIS community. The authors examine the July 2004 report Framework for Strategic Action on Health Information Technology from the perspective of immunization information systems and outline how the key goals in the report are addressed by current IIS functionality and should be factored into future implementation strategies. Four case studies of IIS projects that are currently connecting their systems into larger information infrastructures are highlighted.
	2003 Special Edition SnapShots for Public and Private Providers This 2003 Special Edition SnapShots (.pdf) for Public and Private Providers can be a useful tool in your efforts to promote IIS to providers. This special edition explains what immunization registries are, why they were created, and what doctors can expect from them. It highlights the benefits not only for providers but also for parents, schools, communities, and the public health system.

  

	Participating in IIS: Turning Barriers into Opportunities Survey and Best Practice Report The AIRA Provider Participation Committee conducted a survey to identify the most commonly encountered barriers to private providers' participation in their state or local IIS and which IIS had successfully overcome them. This 48-page report, Participating in IIS: Turning Barriers into Opportunities (.pdf), documents the results of the survey and the best practices gathered. It has been called a "treasure trove" of valuable information.
	HIPAA Security Rules: Guidance for Immunization Registries The document, HIPAA Security Rules, provides guidance and education to IIS on the implications of the HIPAA regulations. What is the difference between the HIPAA privacy rules and the HIPAA security rules? What are covered entities? Read this document and get a handle on the impact that HIPAA has on your IIS.
	Do You Have a Fundraising Plan? A Resource Guide for Immunization Registries Immunization registries are operational or under development in all 50 states. Most are funded entirely or in part under the federal immunization grant program (317). Because that money is subject to the vicissitudes of the annual federal budget process, it is never enough. The Fundraising Tookit (.pdf) is designed to assist registries in starting on the path to develop a diverse and sustainable funding base.
	Partnering with Health Plans: A Practical Guide A Resource for Immunization Registry Staff The Practical Guide (Adobe Acrobat .pdf) is a useful tool that can assist immunization registries and program staff understand health plans and how to market registries to them. Whether or not an immunization registry is fully functional and able to initiate data exchange with health plans, it is important to begin building relationships and laying the groundwork for future collaborations. This guide offers suggestions to help you do that.
	How Immunization Registries Can Make a Difference: Advocacy at Your State and Local Level The Advocacy Toolkit is designed to assist immunization registry staff in developing an advocacy plan to educate people, influence decision-makers, and affect public policy.

  

Registries and Physicians: Creating a Partnership that Works! Developing a good relationship with the immunization providers in your community is one of the most important and effective strategies an IIS can implement. This brochure, Registries and Physicians, is a quick and easy reference that includes tips on how to do this.